Tietosuojaseloste
1. Data Controller
Cape Economy Oy Ab
Business ID: 2505878-6
Address: Ratakatu 6, 10300 Karis
Sähköposti: axel.enberg@cape.fi
Puhelin: 044 788 7600
2. Purpose of Processing Personal Data
Cape Economy processes personal data to:
- handle contact requests submitted via the website
- communicate with potential and existing customers
- offer and deliver accounting and payroll services
- fulfill legal obligations related to accounting, taxation, and employment law
- develop and administer business operations and customer relationships
3. Categories of Personal Data Processed
Data via contact forms
When you contact us through the website, the following data may be processed:
- name
- phone number
- email address
- subject
- message content
Data within customer relationships
Within the scope of our services, we may process:
- yhteystietoja (nimi, osoite, puhelinnumero ja sähköposti)
- laskutus- ja maksutietoja
- kirjanpitoaineistoa
- palkka- ja henkilöstötietoja
- verotietoja ja viranomaisiin liittyviä tietoja
In payroll administration, sensitive personal data may also be processed, such as information about sick leave or trade union membership, to the extent required by law or agreement.
4. Legal Basis for Processing
The processing of personal data is based on:
- consent
- contract or pre-contractual measures
- legal obligations
- legitimate interest
Processing is carried out in accordance with the EU General Data Protection Regulation (GDPR).
5. Data Retention Period
Personal data is stored only as long as necessary for the purpose of processing or as required by law.
- Contact inquiries are stored only as long as necessary to handle the matter.
- Customer data is stored during the ongoing customer relationship.
- Accounting records are stored in accordance with applicable law, usually up to 10 years.
- Payroll and personnel data are stored according to applicable legal requirements, typically 6–10 years depending on the type of data.
When the data is no longer needed, it is securely deleted or anonymized.
6. How Personal Data Is Processed
Personal data may be collected via:
- contact forms on the website
- email communication
- financial systems and other administrative systems
- documents and agreements
The data is used, among other things, for customer service, invoicing, accounting, payroll management, and reporting to authorities.
Processing may take place both electronically and in paper form.
7. Disclosure of Data
Personal data is only disclosed when necessary and lawful, for example:
- to authorities when required by law
- to system suppliers and service providers that process data on our behalf
- to partners covered by confidentiality and data processing agreements
We never sell personal data to third parties.
8. Transfers Outside the EU/EEA
Personal data is primarily processed within the EU/EEA.
If data is exceptionally transferred outside the EU/EEA, we ensure that the transfer complies with data protection legislation and that an adequate level of protection is maintained.
9. Data Security
We take appropriate technical and organizational measures to protect personal data, including:
- access control and user management
- secure systems and passwords
- internal procedures and confidentiality agreements
- secure storage, backup, and deletion of data
10. Rights of the Data Subject
You have the right to:
- receive information about what personal data we process about you
- request correction of inaccurate data
- request deletion of data when there is no legal basis
- restrict the processing of your data
- object to processing based on legitimate interest
- withdraw given consent
Requests concerning your rights can be sent to the contact details below.
You also have the right to file a complaint with a competent data protection authority.
11. Contact Details
If you have questions about this privacy policy or our processing of personal data, you can contact:
axel.enberg@cape.fi